Procurement process

  • Call for bids from 3 or more institutions registered with the District Secretariat upon receipt of requests
  • Opening the envelopes in front of the representatives of the tender board and the relevant institutions
  • After deciding to purchase the goods from the lowest bidder, it should be recorded in the Procurement Committee Report Book
  • After the approval of the report by the tender board, the provincial investments are ordered from the relevant institutions
  • If decentralized, hand over the following documents to the Planning Division for sending to the District Secretariat

                    i. Copies of the tender decision

                   ii. Copies of bids received

                  iii. Copies of the price request letter

  • If it is a computer related purchase, a feasibility report should be obtained from the Industrial Services Division
  • Submitting the bill with the relevant goods in a payment approval form with a common 35 form and submitting to approve the payment
  • Making payments after payment is approved

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